Organic is a parcel history, not a label.
Two years of clean records before an annual crop, three before a perennial harvest, on a parcel a control body can find on a map. For a group of eleven thousand smallholders that is a bookkeeping problem long before it is an agronomic one.
We adapt the live EUDR platform to Organic, with 2–3 partners.
You shape what ships — and keep preferential terms for your entire contract duration.
Not ready?
What has to be true
Keep the four histories a control body checks.
You cannot fix any of these at inspection time, which is what makes organic different from a practice standard. Either the record exists for the whole period or the parcel starts its clock again.
- Check 01HistoricalThe conversion period is completeTwo years before sowing an annual crop, three before the first harvest of a perennial, with records covering the whole stretch.How it is heldA clock per parcel, started on a dated decision and visible to the member and the inspector alike.
- Check 02Per parcelOnly authorised inputs were usedThe prohibition is absolute and applies to the parcel, not the farm. One unauthorised application restarts the clock.How it is heldAn input register the producer fills at the moment of application, with the container photographed, the place and date on it.
- Check 03Per parcelThe parcel is identified and separatedFindable on a map, with whatever separation from conventional neighbours the situation calls for.How it is heldA walked polygon, with adjacent conventional parcels and buffers visible rather than declared.
- Check 04Group levelThe group inspects its own membersAn internal control system with a member list, annual inspections and a sanctions procedure that is actually applied.How it is heldAn inspection state per member, sanctions recorded against the member, all of it dated.
How the rules reach a parcel
Group certification only holds if every parcel is covered.
The permitted-input rules and the inspection schedule travel down the group. Declarations and visits come back up it.
Ninety-four parcels are still inside their 36 months and one reset last year. Both sit on the register rather than being left off it.
How it works
Follow one parcel through three years.
The same parcel, the same number, from the day its conversion clock starts to the day its volume can be sold as organic. Two products: the Field App your members and inspectors carry, and the Dashboard the group runs on.
Aug 2023 · Field App
The clock starts on a walked boundary.
Parcel by parcel, offline, with the member standing there. The last synthetic input is declared once, and it is what dates everything after it.
Aug 2024 · Dashboard
A year in, the clock is a number, not a memory.
Every parcel carries its own month count and its own input register. Where a member’s history is thin, the gap is visible before an inspector arrives.
Feb 2025 · Field App
Each inspection lands on the same parcel.
Not a fresh form each cycle. The inspector adds a season to a record that already holds the boundary, the history and the last two visits.
Aug 2026 · Dashboard
Certified on a date, with the three years behind it.
The parcel changes status, and its volume moves into the organic pool. What the certifier receives is this record exported, not assembled the week before the audit.
The same parcels, boundaries and input records are what a Rainforest Alliance or Fairtrade file asks for. One deployment, three standards, one plan.
The input register
Log every application on a named parcel, on a date.
The producer records what was applied when they apply it, with the container photographed, the place and date on it. Anything that is not on the authorised list is flagged the same day, while there is still time to talk about it rather than at the annual inspection when it is too late.
Group certification
The internal control system is the certificate.
A group of smallholders certifies through an internal control system: a member list, an inspection of every member each year, a sanctions procedure, and someone accountable for running it. The control body audits the system as much as the farms.
- One member list, not threeThe same register the organic inspection uses is the one behind deliveries and payments, so it cannot drift.
- Inspections with a state, not a stack of formsEach member is complete, due, overdue or sanctioned, and the officer sees the route rather than the cabinet.
- Sanctions that leave a traceA quarantined parcel stops being sellable as organic in the same system that records the lots, so it cannot be sold by accident.
- Ready for the unannounced visitBecause the record is made as the work happens, an inspection arriving without notice finds the same file as a planned one.
This cycle
- Members in the group11,240
- Inspected this cycle9,806
- Overdue412
- Parcels in conversion3,180
- Quarantined parcels7
Members are grouped by village into inspection routes, so the officer who has to reach forty farms in a week is not the one holding the spreadsheet together.
Segregation
Keep certified volume certified.
Not in the field. At the washing station and the warehouse, where an organic lot and a conventional one share a machine, a drying bed or a stack of sacks. The record has to show they never met.
- Cherry received from organic parcels38.4 t
- Pulped on the dedicated line38.4 t
- Dried on marked beds 1–67.9 t
- Milled and bagged as organic7.6 t
- Cherry received from other members104.1 t
- Pulped after a cleaning record104.1 t
- Dried on beds 7–2221.4 t
- Milled and bagged as conventional20.8 t
Tracebud is not a control body and issues no organic certificate. Certification, inspections and the certificate of inspection for an EU import stay with your control body and the authorities. We hold the parcel histories, input registers, inspection records and lot flows that they examine.
If you already collected data
Bring what you already have.
Member lists and boundaries assembled for your organic audits import in bulk — the data you already gave a certifier is your starting point here.
XLSX · 410 KB · one upload
862members imported
- From your audit files — the certifier packet is the starting point
- Certificates attached — documents land with the members they cover
- 0 duplicates — existing records matched, not doubled
CSV, XLSX or paste a list — templates for every format. Errors show before anything is saved.
Questions we get.
Do you certify organic?+
No. Certification belongs to your control body, and for an EU import the certificate of inspection is issued through the official system. We hold the parcel histories, input registers, internal inspections and lot flows that the control body and its inspectors work through.
What happens when a member uses a prohibited input?+
The application is flagged the day it is recorded, the parcel is quarantined so its volume cannot be sold as organic, and a case opens with the internal control system. That is a far better outcome than discovering it at the annual inspection, or not at all.
Can we run organic and a second certification on one member list?+
That is the usual case. One register, one set of parcels, one inspection history, with each standard’s report exported separately. Nobody should be maintaining three member lists that disagree with each other.
Our group has eleven thousand members. Is that manageable?+
Only if inspections and input records are held per member rather than in a shared workbook. Group size limits and internal control requirements come from the regulation; what we do is make the roster, the routes and the states visible so the officers can work through them.
Start the clock properly.
A conversion period only counts if the records cover all of it. Put the parcels, the input register and the internal inspections in one place at the start, and the certificate at the end is a formality rather than a reconstruction.