संसाधन · EUDR तैयारी जाँच-सूची

Farm, lot, and keep — what EUDR asks of each actor.

A working checklist by farm work, shipment duties, and retention. Tick what you have done for one commodity flow. Saved in this browser. Not legal advice.

Tracebud helps collect evidence and prepare filings. You remain responsible for TRACES and the EU Information System. Tracebud does not certify EUDR compliance.

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What the badges mean

MandatoryRequired under EUDR when this actor / duty applies.
Filing caseAmber = alternate filing case — tick only the one this lot uses.
RecommendedGood practice to support the file — not a named must-do step.
Desk stepTracebud desk step to finish the job — not a named EUDR task.

Farm

At the farm

Plot geolocation / boundaryMandatory
कौन, क्या, क्यों और कैसे
कौन. Producer · Field assistक्या. A map of every production plot that feeds the goods.क्यों. EUDR needs plots tied to the goods. Without a boundary, risk and filing have nothing to attach to.पूरा जब. Each supplying plot has a reviewed boundary (or allowed point) linked into your lots.
In Tracebud. Field app walk/draw; Plots desk reviewकहाँ. cooperative field team · on the plot with the producer (field app)Producer · Field assist · Art. 9
Production / harvest date or rangeMandatory
कौन, क्या, क्यों और कैसे
कौन. Producer · Deskक्या. The harvest or production date (or range) for those goods.क्यों. Authorities expect when goods were produced, not only where.पूरा जब. Harvest or delivery records show timing and connect dates to plots and lots.
In Tracebud. Harvest / delivery records linked to plots and lotsकहाँ. producer or cooperative · harvest capture; lot desk checks laterProducer · Desk · Art. 9
Land-use / tenure evidenceMandatory
कौन, क्या, क्यों और कैसे
कौन. Producerक्या. Proof of land-use rights for each production plot.क्यों. Legality includes land-use rights. Missing papers leave open gaps on origins in the shipment.पूरा जब. Each plot has land papers (or equivalent) on file and reviewed before Europe seal.
In Tracebud. Upload land papers on the plot; Plots Reviewकहाँ. producer · plot land papers; cooperative desk reviews on PlotsProducer · Art. 9 · Art. 3(b)
Deforestation-free after cut-offMandatory
कौन, क्या, क्यों और कैसे
कौन. Deskक्या. A check that each plot stayed deforestation-free after the cut-off.क्यों. Post cut-off deforestation blocks EU placement. Screening finds that early.पूरा जब. Plots are screened; clear ones noted, disputed ones have a documented desk decision.
In Tracebud. Plot deforestation screening + desk decisionकहाँ. exporter or cooperative compliance desk · Plots screeningDesk · Art. 3(a)
Ground-truth / geotagged evidenceRecommended
कौन, क्या, क्यों और कैसे
कौन. Producerक्या. Geotagged photos and field notes that support the plot story.क्यों. Field evidence strengthens screening and tenure when the desk needs context. Good practice, not a named EUDR checkbox.पूरा जब. Plots that need extra confidence have recent geotagged photos or notes attached.
In Tracebud. Field ground-truth photos; evidence on the plotकहाँ. producer or cooperative field agent · on the plot (field app)Producer · Art. 9

Lot

On the lot / shipment

Confirm shipment legal roleDesk step
कौन, क्या, क्यों और कैसे
कौन. Desk · Operatorक्या. The shipment's EUDR legal role (operator, MSPO, downstream, trader, or pending).क्यों. Role decides whether you file, retain references, or stay out of scope.पूरा जब. Each shipment has a confirmed role, and package chrome matches that duty.
In Tracebud. Role decisions + package role stripकहाँ. importer or exporter organisation · Role decisions deskDesk · Operator · Art. 2 · Art. 4 · Art. 5
How this lot is filed: pick one
How to choose (pick one). 1) MSPO: you grew or harvested the goods yourself as a micro or small primary producer in a Commission low-risk country and place them yourself. 2) Art. 13: you are an operator (importer / first placer), every origin on this lot is Commission low-risk, the lot is not mixed with higher-risk origins, and you have no contrary risk info (Tracebud shows Art. 13 on Risk when that fits). 3) Full DDS: every other operator lot. One path per lot.
- Full risk assessment + conclusionOperator: full DDS
  कौन, क्या, क्यों और कैसे
  कौन. Operator (importer / first placer). Default path: use this unless MSPO or Art. 13 applies. Art. 13 exclusive low-risk does not apply when any origin is not Commission low-risk, the lot mixes with higher-risk origins, you have contrary risk info, or Tracebud does not show Art. 13.क्या. Full Art. 10 risk assessment and Art. 11 conclusion for this lot.क्यों. You need a written risk conclusion before placing goods when the short paths (MSPO or Art. 13) do not apply.पूरा जब. Open topics are closed or mitigated, with a signed conclusion before seal or handoff.
  In Tracebud. Package Risk assessment (criteria a–n)कहाँ. operator (importer / exporter filing the DDS) · package Risk desk (not the farmer)Operator · Art. 10 · Art. 11
- Art. 13 simplified confirmation (when exclusive low)Only when Art. 13
  कौन, क्या, क्यों और कैसे
  कौन. Operator (importer / first placer) only when every origin on the lot is Commission low-risk, the lot is not mixed with higher-risk origins, and you have no contrary risk info. If Tracebud does not show Art. 13 on Risk, use full DDS instead.क्या. Short Art. 13 confirmations instead of the full Art. 10 / 11 risk panel. You still collect Art. 9 evidence and file a DDS.क्यों. When those exclusive low-risk tests are met, the Regulation lets you confirm that path instead of running full Art. 10 / 11. This is still an operator path, not MSPO.पूरा जब. Art. 13 confirmations are recorded where Risk shows them. Full DDS stays unticked on this lot.
  In Tracebud. Art. 13 confirmations on Risk when shownकहाँ. operator on exclusive low-risk path · package Risk when Art. 13 showsOperator · Art. 13
- MSPO simplified declaration (alternate path)MSPO only
  कौन, क्या, क्यों और कैसे
  कौन. You are the micro or small primary producer who grew or harvested the goods in a Commission low-risk country and place them yourself. Not an importer who buys from others.क्या. A one-time Art. 4a simplified declaration for an eligible primary producer. Not operator full DDS, and not Art. 13.क्यों. Eligible growers who place their own goods file a simpler declaration than operators. If you buy from farmers and place as importer, use full DDS or Art. 13, not MSPO.पूरा जब. The Simplified declarations desk holds the declaration for this lot. Full DDS and Art. 13 stay clear.
  In Tracebud. Simplified declarations deskकहाँ. micro / small primary producer placing goods · Simplified declarations deskMSPO · Art. 4a
Close legality examination gaps for origins on the lotMandatory
कौन, क्या, क्यों और कैसे
कौन. Deskक्या. Legality examinations for countries of production on this shipment.क्यों. Open exams mean you cannot show relevant legislation was considered.पूरा जब. Origins have closed exams (or documented N/A) before Europe handoff.
In Tracebud. Legality examinations on plot / package countryकहाँ. cooperative or exporter compliance desk · Plots / package origin countryDesk · Art. 3(b)
Prepare / file DDS in the Information SystemMandatory
कौन, क्या, क्यों और कैसे
कौन. Operatorक्या. Prepare and file the due diligence statement in the EU Information System.क्यों. Operators must submit a DDS before placing or exporting. Tracebud prepares; you remain responsible in TRACES / IS.पूरा जब. IS prepare finishes with usable statement(s) and references on the package when filing is yours.
In Tracebud. IS prepare (Guided or Connected)कहाँ. operator with Seal & File · IS prepare on the packageOperator · Art. 4(2)
Record declared quantity on the ledgerDesk step
कौन, क्या, क्यों और कैसे
कौन. Operatorक्या. Declared quantity (kg) registered against the DDS reference.क्यों. Declared kg must match what you filed. The ledger stops over-using a reference on later seals.पूरा जब. Quantity is registered and activated with the TRACES reference before EU seals count against it.
In Tracebud. DDS quantity ledger on the packageकहाँ. operator desk · package quantity ledger before sealOperator · Art. 4(2)
Seal / Europe handoffDesk step
कौन, क्या, क्यों और कैसे
कौन. Operatorक्या. Workspace seal or customs handoff that locks the lot for Europe or importer handoff.क्यों. Seal locks the lot for Europe or handoff. For origin exporters, the importer may still file.पूरा जब. Blockers are clear, the lot is sealed when ready, and the next partner can continue.
In Tracebud. Seal / File on the packageकहाँ. operator with Seal & File · package Seal / File workspaceOperator · Art. 4

Keep

Keep and hand off

Retain upstream DDS / declaration IDsMandatory
कौन, क्या, क्यों और कैसे
कौन. Downstreamक्या. Upstream DDS or declaration reference numbers for this lot.क्यों. Downstream actors keep upstream IDs instead of re-filing a full DDS.पूरा जब. Each relevant lot stores the upstream reference the desk can show on request.
In Tracebud. Downstream references deskकहाँ. downstream importer or processor · Downstream references deskDownstream · Art. 5(3)
Retain supplier / customer identity chainMandatory
कौन, क्या, क्यों और कैसे
कौन. Traderक्या. Who you bought from and sold to, kept for the retention period.क्यों. Traders keep supplier and customer identity. This is not a DDS filing path.पूरा जब. Trader lots record supplier and buyer; Tracebud refuses seal/submit for that role.
In Tracebud. Trader retention deskकहाँ. trader making goods available · Trader retention deskTrader · Art. 5(3)
Keep due-diligence records (5 years)Mandatory
कौन, क्या, क्यों और कैसे
कौन. Operator · Downstream · Traderक्या. Due-diligence evidence trail kept for five years.क्यों. Authorities can ask for records years after placement.पूरा जब. Package and retention desks still hold the trail, ready to export on request.
In Tracebud. Package + retention desks keep the trail; export when neededकहाँ. the organisation that owed the duty on that flow · package + retention desksOperator · Downstream · Trader · Art. 12

Tracebud helps you collect evidence and prepare filings. You remain responsible for what you file in TRACES and the EU Information System. This checklist is a working aid, not legal advice, and Tracebud does not certify EUDR compliance. Article tags orient only — they are not a full legal reading.

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Farm, lot, and keep — what EUDR asks of each actor.

A working checklist by farm work, shipment duties, and retention. Tick what you have done for one commodity flow. Saved in this browser. Not legal advice.

Tracebud helps collect evidence and prepare filings. You remain responsible for TRACES and the EU Information System. Tracebud does not certify EUDR compliance.

At the farm

Plot geolocation / boundaryMandatory

कौन, क्या, क्यों और कैसे

कौन. Producer · Field assistक्या. A map of every production plot that feeds the goods.क्यों. EUDR needs plots tied to the goods. Without a boundary, risk and filing have nothing to attach to.पूरा जब. Each supplying plot has a reviewed boundary (or allowed point) linked into your lots.

In Tracebud. Field app walk/draw; Plots desk reviewकहाँ. cooperative field team · on the plot with the producer (field app)Producer · Field assist · Art. 9

Production / harvest date or rangeMandatory

कौन, क्या, क्यों और कैसे

कौन. Producer · Deskक्या. The harvest or production date (or range) for those goods.क्यों. Authorities expect when goods were produced, not only where.पूरा जब. Harvest or delivery records show timing and connect dates to plots and lots.

In Tracebud. Harvest / delivery records linked to plots and lotsकहाँ. producer or cooperative · harvest capture; lot desk checks laterProducer · Desk · Art. 9

Land-use / tenure evidenceMandatory

कौन, क्या, क्यों और कैसे

कौन. Producerक्या. Proof of land-use rights for each production plot.क्यों. Legality includes land-use rights. Missing papers leave open gaps on origins in the shipment.पूरा जब. Each plot has land papers (or equivalent) on file and reviewed before Europe seal.

In Tracebud. Upload land papers on the plot; Plots Reviewकहाँ. producer · plot land papers; cooperative desk reviews on PlotsProducer · Art. 9 · Art. 3(b)

Deforestation-free after cut-offMandatory

कौन, क्या, क्यों और कैसे

कौन. Deskक्या. A check that each plot stayed deforestation-free after the cut-off.क्यों. Post cut-off deforestation blocks EU placement. Screening finds that early.पूरा जब. Plots are screened; clear ones noted, disputed ones have a documented desk decision.

In Tracebud. Plot deforestation screening + desk decisionकहाँ. exporter or cooperative compliance desk · Plots screeningDesk · Art. 3(a)

Ground-truth / geotagged evidenceRecommended

कौन, क्या, क्यों और कैसे

कौन. Producerक्या. Geotagged photos and field notes that support the plot story.क्यों. Field evidence strengthens screening and tenure when the desk needs context. Good practice, not a named EUDR checkbox.पूरा जब. Plots that need extra confidence have recent geotagged photos or notes attached.

In Tracebud. Field ground-truth photos; evidence on the plotकहाँ. producer or cooperative field agent · on the plot (field app)Producer · Art. 9

On the lot / shipment

Confirm shipment legal roleDesk step

कौन, क्या, क्यों और कैसे

कौन. Desk · Operatorक्या. The shipment's EUDR legal role (operator, MSPO, downstream, trader, or pending).क्यों. Role decides whether you file, retain references, or stay out of scope.पूरा जब. Each shipment has a confirmed role, and package chrome matches that duty.

In Tracebud. Role decisions + package role stripकहाँ. importer or exporter organisation · Role decisions deskDesk · Operator · Art. 2 · Art. 4 · Art. 5

How this lot is filed: pick one

How to choose (pick one). 1) MSPO: you grew or harvested the goods yourself as a micro or small primary producer in a Commission low-risk country and place them yourself. 2) Art. 13: you are an operator (importer / first placer), every origin on this lot is Commission low-risk, the lot is not mixed with higher-risk origins, and you have no contrary risk info (Tracebud shows Art. 13 on Risk when that fits). 3) Full DDS: every other operator lot. One path per lot.

Full risk assessment + conclusionOperator: full DDS
कौन, क्या, क्यों और कैसे
कौन. Operator (importer / first placer). Default path: use this unless MSPO or Art. 13 applies. Art. 13 exclusive low-risk does not apply when any origin is not Commission low-risk, the lot mixes with higher-risk origins, you have contrary risk info, or Tracebud does not show Art. 13.क्या. Full Art. 10 risk assessment and Art. 11 conclusion for this lot.क्यों. You need a written risk conclusion before placing goods when the short paths (MSPO or Art. 13) do not apply.पूरा जब. Open topics are closed or mitigated, with a signed conclusion before seal or handoff.
In Tracebud. Package Risk assessment (criteria a–n)कहाँ. operator (importer / exporter filing the DDS) · package Risk desk (not the farmer)Operator · Art. 10 · Art. 11
Art. 13 simplified confirmation (when exclusive low)Only when Art. 13
कौन, क्या, क्यों और कैसे
कौन. Operator (importer / first placer) only when every origin on the lot is Commission low-risk, the lot is not mixed with higher-risk origins, and you have no contrary risk info. If Tracebud does not show Art. 13 on Risk, use full DDS instead.क्या. Short Art. 13 confirmations instead of the full Art. 10 / 11 risk panel. You still collect Art. 9 evidence and file a DDS.क्यों. When those exclusive low-risk tests are met, the Regulation lets you confirm that path instead of running full Art. 10 / 11. This is still an operator path, not MSPO.पूरा जब. Art. 13 confirmations are recorded where Risk shows them. Full DDS stays unticked on this lot.
In Tracebud. Art. 13 confirmations on Risk when shownकहाँ. operator on exclusive low-risk path · package Risk when Art. 13 showsOperator · Art. 13
MSPO simplified declaration (alternate path)MSPO only
कौन, क्या, क्यों और कैसे
कौन. You are the micro or small primary producer who grew or harvested the goods in a Commission low-risk country and place them yourself. Not an importer who buys from others.क्या. A one-time Art. 4a simplified declaration for an eligible primary producer. Not operator full DDS, and not Art. 13.क्यों. Eligible growers who place their own goods file a simpler declaration than operators. If you buy from farmers and place as importer, use full DDS or Art. 13, not MSPO.पूरा जब. The Simplified declarations desk holds the declaration for this lot. Full DDS and Art. 13 stay clear.
In Tracebud. Simplified declarations deskकहाँ. micro / small primary producer placing goods · Simplified declarations deskMSPO · Art. 4a

Close legality examination gaps for origins on the lotMandatory

कौन, क्या, क्यों और कैसे

कौन. Deskक्या. Legality examinations for countries of production on this shipment.क्यों. Open exams mean you cannot show relevant legislation was considered.पूरा जब. Origins have closed exams (or documented N/A) before Europe handoff.

In Tracebud. Legality examinations on plot / package countryकहाँ. cooperative or exporter compliance desk · Plots / package origin countryDesk · Art. 3(b)

Prepare / file DDS in the Information SystemMandatory

कौन, क्या, क्यों और कैसे

कौन. Operatorक्या. Prepare and file the due diligence statement in the EU Information System.क्यों. Operators must submit a DDS before placing or exporting. Tracebud prepares; you remain responsible in TRACES / IS.पूरा जब. IS prepare finishes with usable statement(s) and references on the package when filing is yours.

In Tracebud. IS prepare (Guided or Connected)कहाँ. operator with Seal & File · IS prepare on the packageOperator · Art. 4(2)

Record declared quantity on the ledgerDesk step

कौन, क्या, क्यों और कैसे

कौन. Operatorक्या. Declared quantity (kg) registered against the DDS reference.क्यों. Declared kg must match what you filed. The ledger stops over-using a reference on later seals.पूरा जब. Quantity is registered and activated with the TRACES reference before EU seals count against it.

In Tracebud. DDS quantity ledger on the packageकहाँ. operator desk · package quantity ledger before sealOperator · Art. 4(2)

Seal / Europe handoffDesk step

कौन, क्या, क्यों और कैसे

कौन. Operatorक्या. Workspace seal or customs handoff that locks the lot for Europe or importer handoff.क्यों. Seal locks the lot for Europe or handoff. For origin exporters, the importer may still file.पूरा जब. Blockers are clear, the lot is sealed when ready, and the next partner can continue.

In Tracebud. Seal / File on the packageकहाँ. operator with Seal & File · package Seal / File workspaceOperator · Art. 4

Keep and hand off

Retain upstream DDS / declaration IDsMandatory

कौन, क्या, क्यों और कैसे

कौन. Downstreamक्या. Upstream DDS or declaration reference numbers for this lot.क्यों. Downstream actors keep upstream IDs instead of re-filing a full DDS.पूरा जब. Each relevant lot stores the upstream reference the desk can show on request.

In Tracebud. Downstream references deskकहाँ. downstream importer or processor · Downstream references deskDownstream · Art. 5(3)

Retain supplier / customer identity chainMandatory

कौन, क्या, क्यों और कैसे

कौन. Traderक्या. Who you bought from and sold to, kept for the retention period.क्यों. Traders keep supplier and customer identity. This is not a DDS filing path.पूरा जब. Trader lots record supplier and buyer; Tracebud refuses seal/submit for that role.

In Tracebud. Trader retention deskकहाँ. trader making goods available · Trader retention deskTrader · Art. 5(3)

Keep due-diligence records (5 years)Mandatory

कौन, क्या, क्यों और कैसे

कौन. Operator · Downstream · Traderक्या. Due-diligence evidence trail kept for five years.क्यों. Authorities can ask for records years after placement.पूरा जब. Package and retention desks still hold the trail, ready to export on request.

In Tracebud. Package + retention desks keep the trail; export when neededकहाँ. the organisation that owed the duty on that flow · package + retention desksOperator · Downstream · Trader · Art. 12