Farm, lot, and keep — what EUDR asks of each actor.

What the badges mean

• MandatoryRequired under EUDR when this actor / duty applies.
• Filing caseAmber = alternate filing case — tick only the one this lot uses.
• RecommendedGood practice to support the file — not a named must-do step.
• Desk stepTracebud desk step to finish the job — not a named EUDR task.

Farm

At the farm

• Plot geolocation / boundaryMandatory

  Hvem, hva, hvorfor og hvordan

  Hvem. Producer · Field assistHva. A map of every production plot that feeds the goods.Hvorfor. EUDR needs plots tied to the goods. Without a boundary, risk and filing have nothing to attach to.Ferdig når. Each supplying plot has a reviewed boundary (or allowed point) linked into your lots.

  In Tracebud. Field app walk/draw; Plots desk reviewHvor. cooperative field team · on the plot with the producer (field app)Producer · Field assist · Art. 9
• Production / harvest date or rangeMandatory

  Hvem, hva, hvorfor og hvordan

  Hvem. Producer · DeskHva. The harvest or production date (or range) for those goods.Hvorfor. Authorities expect when goods were produced, not only where.Ferdig når. Harvest or delivery records show timing and connect dates to plots and lots.

  In Tracebud. Harvest / delivery records linked to plots and lotsHvor. producer or cooperative · harvest capture; lot desk checks laterProducer · Desk · Art. 9
• Land-use / tenure evidenceMandatory

  Hvem, hva, hvorfor og hvordan

  Hvem. ProducerHva. Proof of land-use rights for each production plot.Hvorfor. Legality includes land-use rights. Missing papers leave open gaps on origins in the shipment.Ferdig når. Each plot has land papers (or equivalent) on file and reviewed before Europe seal.

  In Tracebud. Upload land papers on the plot; Plots ReviewHvor. producer · plot land papers; cooperative desk reviews on PlotsProducer · Art. 9 · Art. 3(b)
• Deforestation-free after cut-offMandatory

  Hvem, hva, hvorfor og hvordan

  Hvem. DeskHva. A check that each plot stayed deforestation-free after the cut-off.Hvorfor. Post cut-off deforestation blocks EU placement. Screening finds that early.Ferdig når. Plots are screened; clear ones noted, disputed ones have a documented desk decision.

  In Tracebud. Plot deforestation screening + desk decisionHvor. exporter or cooperative compliance desk · Plots screeningDesk · Art. 3(a)
• Ground-truth / geotagged evidenceRecommended

  Hvem, hva, hvorfor og hvordan

  Hvem. ProducerHva. Geotagged photos and field notes that support the plot story.Hvorfor. Field evidence strengthens screening and tenure when the desk needs context. Good practice, not a named EUDR checkbox.Ferdig når. Plots that need extra confidence have recent geotagged photos or notes attached.

  In Tracebud. Field ground-truth photos; evidence on the plotHvor. producer or cooperative field agent · on the plot (field app)Producer · Art. 9

Lot

On the lot / shipment

• Confirm shipment legal roleDesk step

  Hvem, hva, hvorfor og hvordan

  Hvem. Desk · OperatorHva. The shipment's EUDR legal role (operator, MSPO, downstream, trader, or pending).Hvorfor. Role decides whether you file, retain references, or stay out of scope.Ferdig når. Each shipment has a confirmed role, and package chrome matches that duty.

  In Tracebud. Role decisions + package role stripHvor. importer or exporter organisation · Role decisions deskDesk · Operator · Art. 2 · Art. 4 · Art. 5

• How this lot is filed: pick one

  How to choose (pick one). 1) MSPO: you grew or harvested the goods yourself as a micro or small primary producer in a Commission low-risk country and place them yourself. 2) Art. 13: you are an operator (importer / first placer), every origin on this lot is Commission low-risk, the lot is not mixed with higher-risk origins, and you have no contrary risk info (Tracebud shows Art. 13 on Risk when that fits). 3) Full DDS: every other operator lot. One path per lot.

  • Full risk assessment + conclusionOperator: full DDS

    Hvem, hva, hvorfor og hvordan

    Hvem. Operator (importer / first placer). Default path: use this unless MSPO or Art. 13 applies. Art. 13 exclusive low-risk does not apply when any origin is not Commission low-risk, the lot mixes with higher-risk origins, you have contrary risk info, or Tracebud does not show Art. 13.Hva. Full Art. 10 risk assessment and Art. 11 conclusion for this lot.Hvorfor. You need a written risk conclusion before placing goods when the short paths (MSPO or Art. 13) do not apply.Ferdig når. Open topics are closed or mitigated, with a signed conclusion before seal or handoff.

    In Tracebud. Package Risk assessment (criteria a–n)Hvor. operator (importer / exporter filing the DDS) · package Risk desk (not the farmer)Operator · Art. 10 · Art. 11
  • Art. 13 simplified confirmation (when exclusive low)Only when Art. 13

    Hvem, hva, hvorfor og hvordan

    Hvem. Operator (importer / first placer) only when every origin on the lot is Commission low-risk, the lot is not mixed with higher-risk origins, and you have no contrary risk info. If Tracebud does not show Art. 13 on Risk, use full DDS instead.Hva. Short Art. 13 confirmations instead of the full Art. 10 / 11 risk panel. You still collect Art. 9 evidence and file a DDS.Hvorfor. When those exclusive low-risk tests are met, the Regulation lets you confirm that path instead of running full Art. 10 / 11. This is still an operator path, not MSPO.Ferdig når. Art. 13 confirmations are recorded where Risk shows them. Full DDS stays unticked on this lot.

    In Tracebud. Art. 13 confirmations on Risk when shownHvor. operator on exclusive low-risk path · package Risk when Art. 13 showsOperator · Art. 13
  • MSPO simplified declaration (alternate path)MSPO only

    Hvem, hva, hvorfor og hvordan

    Hvem. You are the micro or small primary producer who grew or harvested the goods in a Commission low-risk country and place them yourself. Not an importer who buys from others.Hva. A one-time Art. 4a simplified declaration for an eligible primary producer. Not operator full DDS, and not Art. 13.Hvorfor. Eligible growers who place their own goods file a simpler declaration than operators. If you buy from farmers and place as importer, use full DDS or Art. 13, not MSPO.Ferdig når. The Simplified declarations desk holds the declaration for this lot. Full DDS and Art. 13 stay clear.

    In Tracebud. Simplified declarations deskHvor. micro / small primary producer placing goods · Simplified declarations deskMSPO · Art. 4a
• Close legality examination gaps for origins on the lotMandatory

  Hvem, hva, hvorfor og hvordan

  Hvem. DeskHva. Legality examinations for countries of production on this shipment.Hvorfor. Open exams mean you cannot show relevant legislation was considered.Ferdig når. Origins have closed exams (or documented N/A) before Europe handoff.

  In Tracebud. Legality examinations on plot / package countryHvor. cooperative or exporter compliance desk · Plots / package origin countryDesk · Art. 3(b)
• Prepare / file DDS in the Information SystemMandatory

  Hvem, hva, hvorfor og hvordan

  Hvem. OperatorHva. Prepare and file the due diligence statement in the EU Information System.Hvorfor. Operators must submit a DDS before placing or exporting. Tracebud prepares; you remain responsible in TRACES / IS.Ferdig når. IS prepare finishes with usable statement(s) and references on the package when filing is yours.

  In Tracebud. IS prepare (Guided or Connected)Hvor. operator with Seal & File · IS prepare on the packageOperator · Art. 4(2)
• Record declared quantity on the ledgerDesk step

  Hvem, hva, hvorfor og hvordan

  Hvem. OperatorHva. Declared quantity (kg) registered against the DDS reference.Hvorfor. Declared kg must match what you filed. The ledger stops over-using a reference on later seals.Ferdig når. Quantity is registered and activated with the TRACES reference before EU seals count against it.

  In Tracebud. DDS quantity ledger on the packageHvor. operator desk · package quantity ledger before sealOperator · Art. 4(2)
• Seal / Europe handoffDesk step

  Hvem, hva, hvorfor og hvordan

  Hvem. OperatorHva. Workspace seal or customs handoff that locks the lot for Europe or importer handoff.Hvorfor. Seal locks the lot for Europe or handoff. For origin exporters, the importer may still file.Ferdig når. Blockers are clear, the lot is sealed when ready, and the next partner can continue.

  In Tracebud. Seal / File on the packageHvor. operator with Seal & File · package Seal / File workspaceOperator · Art. 4

Keep

Keep and hand off

• Retain upstream DDS / declaration IDsMandatory

  Hvem, hva, hvorfor og hvordan

  Hvem. DownstreamHva. Upstream DDS or declaration reference numbers for this lot.Hvorfor. Downstream actors keep upstream IDs instead of re-filing a full DDS.Ferdig når. Each relevant lot stores the upstream reference the desk can show on request.

  In Tracebud. Downstream references deskHvor. downstream importer or processor · Downstream references deskDownstream · Art. 5(3)
• Retain supplier / customer identity chainMandatory

  Hvem, hva, hvorfor og hvordan

  Hvem. TraderHva. Who you bought from and sold to, kept for the retention period.Hvorfor. Traders keep supplier and customer identity. This is not a DDS filing path.Ferdig når. Trader lots record supplier and buyer; Tracebud refuses seal/submit for that role.

  In Tracebud. Trader retention deskHvor. trader making goods available · Trader retention deskTrader · Art. 5(3)
• Keep due-diligence records (5 years)Mandatory

  Hvem, hva, hvorfor og hvordan

  Hvem. Operator · Downstream · TraderHva. Due-diligence evidence trail kept for five years.Hvorfor. Authorities can ask for records years after placement.Ferdig når. Package and retention desks still hold the trail, ready to export on request.

  In Tracebud. Package + retention desks keep the trail; export when neededHvor. the organisation that owed the duty on that flow · package + retention desksOperator · Downstream · Trader · Art. 12

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