Farm, lot, and keep — what EUDR asks of each actor.

What the badges mean

• MandatoryRequired under EUDR when this actor / duty applies.
• Filing caseAmber = alternate filing case — tick only the one this lot uses.
• RecommendedGood practice to support the file — not a named must-do step.
• Desk stepTracebud desk step to finish the job — not a named EUDR task.

Farm

At the farm

• Plot geolocation / boundaryMandatory

  Ninde, iki, kuki n’uburyo

  Ninde. Producer · Field assistIki. A map of every production plot that feeds the goods.Kuki. EUDR needs plots tied to the goods. Without a boundary, risk and filing have nothing to attach to.Byarangiye iyo. Each supplying plot has a reviewed boundary (or allowed point) linked into your lots.

  In Tracebud. Field app walk/draw; Plots desk reviewHehe. cooperative field team · on the plot with the producer (field app)Producer · Field assist · Art. 9
• Production / harvest date or rangeMandatory

  Ninde, iki, kuki n’uburyo

  Ninde. Producer · DeskIki. The harvest or production date (or range) for those goods.Kuki. Authorities expect when goods were produced, not only where.Byarangiye iyo. Harvest or delivery records show timing and connect dates to plots and lots.

  In Tracebud. Harvest / delivery records linked to plots and lotsHehe. producer or cooperative · harvest capture; lot desk checks laterProducer · Desk · Art. 9
• Land-use / tenure evidenceMandatory

  Ninde, iki, kuki n’uburyo

  Ninde. ProducerIki. Proof of land-use rights for each production plot.Kuki. Legality includes land-use rights. Missing papers leave open gaps on origins in the shipment.Byarangiye iyo. Each plot has land papers (or equivalent) on file and reviewed before Europe seal.

  In Tracebud. Upload land papers on the plot; Plots ReviewHehe. producer · plot land papers; cooperative desk reviews on PlotsProducer · Art. 9 · Art. 3(b)
• Deforestation-free after cut-offMandatory

  Ninde, iki, kuki n’uburyo

  Ninde. DeskIki. A check that each plot stayed deforestation-free after the cut-off.Kuki. Post cut-off deforestation blocks EU placement. Screening finds that early.Byarangiye iyo. Plots are screened; clear ones noted, disputed ones have a documented desk decision.

  In Tracebud. Plot deforestation screening + desk decisionHehe. exporter or cooperative compliance desk · Plots screeningDesk · Art. 3(a)
• Ground-truth / geotagged evidenceRecommended

  Ninde, iki, kuki n’uburyo

  Ninde. ProducerIki. Geotagged photos and field notes that support the plot story.Kuki. Field evidence strengthens screening and tenure when the desk needs context. Good practice, not a named EUDR checkbox.Byarangiye iyo. Plots that need extra confidence have recent geotagged photos or notes attached.

  In Tracebud. Field ground-truth photos; evidence on the plotHehe. producer or cooperative field agent · on the plot (field app)Producer · Art. 9

Lot

On the lot / shipment

• Confirm shipment legal roleDesk step

  Ninde, iki, kuki n’uburyo

  Ninde. Desk · OperatorIki. The shipment's EUDR legal role (operator, MSPO, downstream, trader, or pending).Kuki. Role decides whether you file, retain references, or stay out of scope.Byarangiye iyo. Each shipment has a confirmed role, and package chrome matches that duty.

  In Tracebud. Role decisions + package role stripHehe. importer or exporter organisation · Role decisions deskDesk · Operator · Art. 2 · Art. 4 · Art. 5

• How this lot is filed: pick one

  How to choose (pick one). 1) MSPO: you grew or harvested the goods yourself as a micro or small primary producer in a Commission low-risk country and place them yourself. 2) Art. 13: you are an operator (importer / first placer), every origin on this lot is Commission low-risk, the lot is not mixed with higher-risk origins, and you have no contrary risk info (Tracebud shows Art. 13 on Risk when that fits). 3) Full DDS: every other operator lot. One path per lot.

  • Full risk assessment + conclusionOperator: full DDS

    Ninde, iki, kuki n’uburyo

    Ninde. Operator (importer / first placer). Default path: use this unless MSPO or Art. 13 applies. Art. 13 exclusive low-risk does not apply when any origin is not Commission low-risk, the lot mixes with higher-risk origins, you have contrary risk info, or Tracebud does not show Art. 13.Iki. Full Art. 10 risk assessment and Art. 11 conclusion for this lot.Kuki. You need a written risk conclusion before placing goods when the short paths (MSPO or Art. 13) do not apply.Byarangiye iyo. Open topics are closed or mitigated, with a signed conclusion before seal or handoff.

    In Tracebud. Package Risk assessment (criteria a–n)Hehe. operator (importer / exporter filing the DDS) · package Risk desk (not the farmer)Operator · Art. 10 · Art. 11
  • Art. 13 simplified confirmation (when exclusive low)Only when Art. 13

    Ninde, iki, kuki n’uburyo

    Ninde. Operator (importer / first placer) only when every origin on the lot is Commission low-risk, the lot is not mixed with higher-risk origins, and you have no contrary risk info. If Tracebud does not show Art. 13 on Risk, use full DDS instead.Iki. Short Art. 13 confirmations instead of the full Art. 10 / 11 risk panel. You still collect Art. 9 evidence and file a DDS.Kuki. When those exclusive low-risk tests are met, the Regulation lets you confirm that path instead of running full Art. 10 / 11. This is still an operator path, not MSPO.Byarangiye iyo. Art. 13 confirmations are recorded where Risk shows them. Full DDS stays unticked on this lot.

    In Tracebud. Art. 13 confirmations on Risk when shownHehe. operator on exclusive low-risk path · package Risk when Art. 13 showsOperator · Art. 13
  • MSPO simplified declaration (alternate path)MSPO only

    Ninde, iki, kuki n’uburyo

    Ninde. You are the micro or small primary producer who grew or harvested the goods in a Commission low-risk country and place them yourself. Not an importer who buys from others.Iki. A one-time Art. 4a simplified declaration for an eligible primary producer. Not operator full DDS, and not Art. 13.Kuki. Eligible growers who place their own goods file a simpler declaration than operators. If you buy from farmers and place as importer, use full DDS or Art. 13, not MSPO.Byarangiye iyo. The Simplified declarations desk holds the declaration for this lot. Full DDS and Art. 13 stay clear.

    In Tracebud. Simplified declarations deskHehe. micro / small primary producer placing goods · Simplified declarations deskMSPO · Art. 4a
• Close legality examination gaps for origins on the lotMandatory

  Ninde, iki, kuki n’uburyo

  Ninde. DeskIki. Legality examinations for countries of production on this shipment.Kuki. Open exams mean you cannot show relevant legislation was considered.Byarangiye iyo. Origins have closed exams (or documented N/A) before Europe handoff.

  In Tracebud. Legality examinations on plot / package countryHehe. cooperative or exporter compliance desk · Plots / package origin countryDesk · Art. 3(b)
• Prepare / file DDS in the Information SystemMandatory

  Ninde, iki, kuki n’uburyo

  Ninde. OperatorIki. Prepare and file the due diligence statement in the EU Information System.Kuki. Operators must submit a DDS before placing or exporting. Tracebud prepares; you remain responsible in TRACES / IS.Byarangiye iyo. IS prepare finishes with usable statement(s) and references on the package when filing is yours.

  In Tracebud. IS prepare (Guided or Connected)Hehe. operator with Seal & File · IS prepare on the packageOperator · Art. 4(2)
• Record declared quantity on the ledgerDesk step

  Ninde, iki, kuki n’uburyo

  Ninde. OperatorIki. Declared quantity (kg) registered against the DDS reference.Kuki. Declared kg must match what you filed. The ledger stops over-using a reference on later seals.Byarangiye iyo. Quantity is registered and activated with the TRACES reference before EU seals count against it.

  In Tracebud. DDS quantity ledger on the packageHehe. operator desk · package quantity ledger before sealOperator · Art. 4(2)
• Seal / Europe handoffDesk step

  Ninde, iki, kuki n’uburyo

  Ninde. OperatorIki. Workspace seal or customs handoff that locks the lot for Europe or importer handoff.Kuki. Seal locks the lot for Europe or handoff. For origin exporters, the importer may still file.Byarangiye iyo. Blockers are clear, the lot is sealed when ready, and the next partner can continue.

  In Tracebud. Seal / File on the packageHehe. operator with Seal & File · package Seal / File workspaceOperator · Art. 4

Keep

Keep and hand off

• Retain upstream DDS / declaration IDsMandatory

  Ninde, iki, kuki n’uburyo

  Ninde. DownstreamIki. Upstream DDS or declaration reference numbers for this lot.Kuki. Downstream actors keep upstream IDs instead of re-filing a full DDS.Byarangiye iyo. Each relevant lot stores the upstream reference the desk can show on request.

  In Tracebud. Downstream references deskHehe. downstream importer or processor · Downstream references deskDownstream · Art. 5(3)
• Retain supplier / customer identity chainMandatory

  Ninde, iki, kuki n’uburyo

  Ninde. TraderIki. Who you bought from and sold to, kept for the retention period.Kuki. Traders keep supplier and customer identity. This is not a DDS filing path.Byarangiye iyo. Trader lots record supplier and buyer; Tracebud refuses seal/submit for that role.

  In Tracebud. Trader retention deskHehe. trader making goods available · Trader retention deskTrader · Art. 5(3)
• Keep due-diligence records (5 years)Mandatory

  Ninde, iki, kuki n’uburyo

  Ninde. Operator · Downstream · TraderIki. Due-diligence evidence trail kept for five years.Kuki. Authorities can ask for records years after placement.Byarangiye iyo. Package and retention desks still hold the trail, ready to export on request.

  In Tracebud. Package + retention desks keep the trail; export when neededHehe. the organisation that owed the duty on that flow · package + retention desksOperator · Downstream · Trader · Art. 12

Bijyane

Fata urutonde rw'ibigenzurwa kuri imeyili — n'urwibutso buri gihe itariki ya EUDR yegereje.

Imeyili nkeya mu gihembwe, gusa iyo hari icyegereje cyangwa icyahindutse. Ushobora kwikura igihe cyose.