Farm, lot, and keep — what EUDR asks of each actor.

What the badges mean

• MandatoryRequired under EUDR when this actor / duty applies.
• Filing caseAmber = alternate filing case — tick only the one this lot uses.
• RecommendedGood practice to support the file — not a named must-do step.
• Desk stepTracebud desk step to finish the job — not a named EUDR task.

Farm

At the farm

• Plot geolocation / boundaryMandatory

  Nani, nini, kwa nini na jinsi gani

  Nani. Producer · Field assistNini. A map of every production plot that feeds the goods.Kwa nini. EUDR needs plots tied to the goods. Without a boundary, risk and filing have nothing to attach to.Imekamilika wakati. Each supplying plot has a reviewed boundary (or allowed point) linked into your lots.

  In Tracebud. Field app walk/draw; Plots desk reviewWapi. cooperative field team · on the plot with the producer (field app)Producer · Field assist · Art. 9
• Production / harvest date or rangeMandatory

  Nani, nini, kwa nini na jinsi gani

  Nani. Producer · DeskNini. The harvest or production date (or range) for those goods.Kwa nini. Authorities expect when goods were produced, not only where.Imekamilika wakati. Harvest or delivery records show timing and connect dates to plots and lots.

  In Tracebud. Harvest / delivery records linked to plots and lotsWapi. producer or cooperative · harvest capture; lot desk checks laterProducer · Desk · Art. 9
• Land-use / tenure evidenceMandatory

  Nani, nini, kwa nini na jinsi gani

  Nani. ProducerNini. Proof of land-use rights for each production plot.Kwa nini. Legality includes land-use rights. Missing papers leave open gaps on origins in the shipment.Imekamilika wakati. Each plot has land papers (or equivalent) on file and reviewed before Europe seal.

  In Tracebud. Upload land papers on the plot; Plots ReviewWapi. producer · plot land papers; cooperative desk reviews on PlotsProducer · Art. 9 · Art. 3(b)
• Deforestation-free after cut-offMandatory

  Nani, nini, kwa nini na jinsi gani

  Nani. DeskNini. A check that each plot stayed deforestation-free after the cut-off.Kwa nini. Post cut-off deforestation blocks EU placement. Screening finds that early.Imekamilika wakati. Plots are screened; clear ones noted, disputed ones have a documented desk decision.

  In Tracebud. Plot deforestation screening + desk decisionWapi. exporter or cooperative compliance desk · Plots screeningDesk · Art. 3(a)
• Ground-truth / geotagged evidenceRecommended

  Nani, nini, kwa nini na jinsi gani

  Nani. ProducerNini. Geotagged photos and field notes that support the plot story.Kwa nini. Field evidence strengthens screening and tenure when the desk needs context. Good practice, not a named EUDR checkbox.Imekamilika wakati. Plots that need extra confidence have recent geotagged photos or notes attached.

  In Tracebud. Field ground-truth photos; evidence on the plotWapi. producer or cooperative field agent · on the plot (field app)Producer · Art. 9

Lot

On the lot / shipment

• Confirm shipment legal roleDesk step

  Nani, nini, kwa nini na jinsi gani

  Nani. Desk · OperatorNini. The shipment's EUDR legal role (operator, MSPO, downstream, trader, or pending).Kwa nini. Role decides whether you file, retain references, or stay out of scope.Imekamilika wakati. Each shipment has a confirmed role, and package chrome matches that duty.

  In Tracebud. Role decisions + package role stripWapi. importer or exporter organisation · Role decisions deskDesk · Operator · Art. 2 · Art. 4 · Art. 5

• How this lot is filed: pick one

  How to choose (pick one). 1) MSPO: you grew or harvested the goods yourself as a micro or small primary producer in a Commission low-risk country and place them yourself. 2) Art. 13: you are an operator (importer / first placer), every origin on this lot is Commission low-risk, the lot is not mixed with higher-risk origins, and you have no contrary risk info (Tracebud shows Art. 13 on Risk when that fits). 3) Full DDS: every other operator lot. One path per lot.

  • Full risk assessment + conclusionOperator: full DDS

    Nani, nini, kwa nini na jinsi gani

    Nani. Operator (importer / first placer). Default path: use this unless MSPO or Art. 13 applies. Art. 13 exclusive low-risk does not apply when any origin is not Commission low-risk, the lot mixes with higher-risk origins, you have contrary risk info, or Tracebud does not show Art. 13.Nini. Full Art. 10 risk assessment and Art. 11 conclusion for this lot.Kwa nini. You need a written risk conclusion before placing goods when the short paths (MSPO or Art. 13) do not apply.Imekamilika wakati. Open topics are closed or mitigated, with a signed conclusion before seal or handoff.

    In Tracebud. Package Risk assessment (criteria a–n)Wapi. operator (importer / exporter filing the DDS) · package Risk desk (not the farmer)Operator · Art. 10 · Art. 11
  • Art. 13 simplified confirmation (when exclusive low)Only when Art. 13

    Nani, nini, kwa nini na jinsi gani

    Nani. Operator (importer / first placer) only when every origin on the lot is Commission low-risk, the lot is not mixed with higher-risk origins, and you have no contrary risk info. If Tracebud does not show Art. 13 on Risk, use full DDS instead.Nini. Short Art. 13 confirmations instead of the full Art. 10 / 11 risk panel. You still collect Art. 9 evidence and file a DDS.Kwa nini. When those exclusive low-risk tests are met, the Regulation lets you confirm that path instead of running full Art. 10 / 11. This is still an operator path, not MSPO.Imekamilika wakati. Art. 13 confirmations are recorded where Risk shows them. Full DDS stays unticked on this lot.

    In Tracebud. Art. 13 confirmations on Risk when shownWapi. operator on exclusive low-risk path · package Risk when Art. 13 showsOperator · Art. 13
  • MSPO simplified declaration (alternate path)MSPO only

    Nani, nini, kwa nini na jinsi gani

    Nani. You are the micro or small primary producer who grew or harvested the goods in a Commission low-risk country and place them yourself. Not an importer who buys from others.Nini. A one-time Art. 4a simplified declaration for an eligible primary producer. Not operator full DDS, and not Art. 13.Kwa nini. Eligible growers who place their own goods file a simpler declaration than operators. If you buy from farmers and place as importer, use full DDS or Art. 13, not MSPO.Imekamilika wakati. The Simplified declarations desk holds the declaration for this lot. Full DDS and Art. 13 stay clear.

    In Tracebud. Simplified declarations deskWapi. micro / small primary producer placing goods · Simplified declarations deskMSPO · Art. 4a
• Close legality examination gaps for origins on the lotMandatory

  Nani, nini, kwa nini na jinsi gani

  Nani. DeskNini. Legality examinations for countries of production on this shipment.Kwa nini. Open exams mean you cannot show relevant legislation was considered.Imekamilika wakati. Origins have closed exams (or documented N/A) before Europe handoff.

  In Tracebud. Legality examinations on plot / package countryWapi. cooperative or exporter compliance desk · Plots / package origin countryDesk · Art. 3(b)
• Prepare / file DDS in the Information SystemMandatory

  Nani, nini, kwa nini na jinsi gani

  Nani. OperatorNini. Prepare and file the due diligence statement in the EU Information System.Kwa nini. Operators must submit a DDS before placing or exporting. Tracebud prepares; you remain responsible in TRACES / IS.Imekamilika wakati. IS prepare finishes with usable statement(s) and references on the package when filing is yours.

  In Tracebud. IS prepare (Guided or Connected)Wapi. operator with Seal & File · IS prepare on the packageOperator · Art. 4(2)
• Record declared quantity on the ledgerDesk step

  Nani, nini, kwa nini na jinsi gani

  Nani. OperatorNini. Declared quantity (kg) registered against the DDS reference.Kwa nini. Declared kg must match what you filed. The ledger stops over-using a reference on later seals.Imekamilika wakati. Quantity is registered and activated with the TRACES reference before EU seals count against it.

  In Tracebud. DDS quantity ledger on the packageWapi. operator desk · package quantity ledger before sealOperator · Art. 4(2)
• Seal / Europe handoffDesk step

  Nani, nini, kwa nini na jinsi gani

  Nani. OperatorNini. Workspace seal or customs handoff that locks the lot for Europe or importer handoff.Kwa nini. Seal locks the lot for Europe or handoff. For origin exporters, the importer may still file.Imekamilika wakati. Blockers are clear, the lot is sealed when ready, and the next partner can continue.

  In Tracebud. Seal / File on the packageWapi. operator with Seal & File · package Seal / File workspaceOperator · Art. 4

Keep

Keep and hand off

• Retain upstream DDS / declaration IDsMandatory

  Nani, nini, kwa nini na jinsi gani

  Nani. DownstreamNini. Upstream DDS or declaration reference numbers for this lot.Kwa nini. Downstream actors keep upstream IDs instead of re-filing a full DDS.Imekamilika wakati. Each relevant lot stores the upstream reference the desk can show on request.

  In Tracebud. Downstream references deskWapi. downstream importer or processor · Downstream references deskDownstream · Art. 5(3)
• Retain supplier / customer identity chainMandatory

  Nani, nini, kwa nini na jinsi gani

  Nani. TraderNini. Who you bought from and sold to, kept for the retention period.Kwa nini. Traders keep supplier and customer identity. This is not a DDS filing path.Imekamilika wakati. Trader lots record supplier and buyer; Tracebud refuses seal/submit for that role.

  In Tracebud. Trader retention deskWapi. trader making goods available · Trader retention deskTrader · Art. 5(3)
• Keep due-diligence records (5 years)Mandatory

  Nani, nini, kwa nini na jinsi gani

  Nani. Operator · Downstream · TraderNini. Due-diligence evidence trail kept for five years.Kwa nini. Authorities can ask for records years after placement.Imekamilika wakati. Package and retention desks still hold the trail, ready to export on request.

  In Tracebud. Package + retention desks keep the trail; export when neededWapi. the organisation that owed the duty on that flow · package + retention desksOperator · Downstream · Trader · Art. 12

Ichukue nawe

Pata orodha ya ukaguzi kwa barua pepe — na ukumbusho kila tarehe ya EUDR inapokaribia.

Barua pepe chache kwa msimu, pale tu kitu kinaposubiriwa au kubadilika. Jiondoe wakati wowote.