Ferme, lot et conservation — ce que l’EUDR demande à chaque acteur.

What the badges mean

• MandatoryRequired under EUDR when this actor / duty applies.
• Filing caseAmber = alternate filing case — tick only the one this lot uses.
• RecommendedGood practice to support the file — not a named must-do step.
• Desk stepTracebud desk step to finish the job — not a named EUDR task.

Ferme

À la ferme

• Plot geolocation / boundaryMandatory

  Qui, quoi, pourquoi et comment

  Qui. Producer · Field assistQuoi. A map of every production plot that feeds the goods.Pourquoi. EUDR needs plots tied to the goods. Without a boundary, risk and filing have nothing to attach to.Fait quand. Each supplying plot has a reviewed boundary (or allowed point) linked into your lots.

  Dans Tracebud. Field app walk/draw; Plots desk reviewOù. cooperative field team · on the plot with the producer (field app)Producer · Field assist · Art. 9
• Production / harvest date or rangeMandatory

  Qui, quoi, pourquoi et comment

  Qui. Producer · DeskQuoi. The harvest or production date (or range) for those goods.Pourquoi. Authorities expect when goods were produced, not only where.Fait quand. Harvest or delivery records show timing and connect dates to plots and lots.

  Dans Tracebud. Harvest / delivery records linked to plots and lotsOù. producer or cooperative · harvest capture; lot desk checks laterProducer · Desk · Art. 9
• Land-use / tenure evidenceMandatory

  Qui, quoi, pourquoi et comment

  Qui. ProducerQuoi. Proof of land-use rights for each production plot.Pourquoi. Legality includes land-use rights. Missing papers leave open gaps on origins in the shipment.Fait quand. Each plot has land papers (or equivalent) on file and reviewed before Europe seal.

  Dans Tracebud. Upload land papers on the plot; Plots ReviewOù. producer · plot land papers; cooperative desk reviews on PlotsProducer · Art. 9 · Art. 3(b)
• Deforestation-free after cut-offMandatory

  Qui, quoi, pourquoi et comment

  Qui. DeskQuoi. A check that each plot stayed deforestation-free after the cut-off.Pourquoi. Post cut-off deforestation blocks EU placement. Screening finds that early.Fait quand. Plots are screened; clear ones noted, disputed ones have a documented desk decision.

  Dans Tracebud. Plot deforestation screening + desk decisionOù. exporter or cooperative compliance desk · Plots screeningDesk · Art. 3(a)
• Ground-truth / geotagged evidenceRecommended

  Qui, quoi, pourquoi et comment

  Qui. ProducerQuoi. Geotagged photos and field notes that support the plot story.Pourquoi. Field evidence strengthens screening and tenure when the desk needs context. Good practice, not a named EUDR checkbox.Fait quand. Plots that need extra confidence have recent geotagged photos or notes attached.

  Dans Tracebud. Field ground-truth photos; evidence on the plotOù. producer or cooperative field agent · on the plot (field app)Producer · Art. 9

Lot

Sur le lot / l’expédition

• Confirm shipment legal roleDesk step

  Qui, quoi, pourquoi et comment

  Qui. Desk · OperatorQuoi. The shipment's EUDR legal role (operator, MSPO, downstream, trader, or pending).Pourquoi. Role decides whether you file, retain references, or stay out of scope.Fait quand. Each shipment has a confirmed role, and package chrome matches that duty.

  Dans Tracebud. Role decisions + package role stripOù. importer or exporter organisation · Role decisions deskDesk · Operator · Art. 2 · Art. 4 · Art. 5

• How this lot is filed: pick one

  How to choose (pick one). 1) MSPO: you grew or harvested the goods yourself as a micro or small primary producer in a Commission low-risk country and place them yourself. 2) Art. 13: you are an operator (importer / first placer), every origin on this lot is Commission low-risk, the lot is not mixed with higher-risk origins, and you have no contrary risk info (Tracebud shows Art. 13 on Risk when that fits). 3) Full DDS: every other operator lot. One path per lot.

  • Full risk assessment + conclusionOperator: full DDS

    Qui, quoi, pourquoi et comment

    Qui. Operator (importer / first placer). Default path: use this unless MSPO or Art. 13 applies. Art. 13 exclusive low-risk does not apply when any origin is not Commission low-risk, the lot mixes with higher-risk origins, you have contrary risk info, or Tracebud does not show Art. 13.Quoi. Full Art. 10 risk assessment and Art. 11 conclusion for this lot.Pourquoi. You need a written risk conclusion before placing goods when the short paths (MSPO or Art. 13) do not apply.Fait quand. Open topics are closed or mitigated, with a signed conclusion before seal or handoff.

    Dans Tracebud. Package Risk assessment (criteria a–n)Où. operator (importer / exporter filing the DDS) · package Risk desk (not the farmer)Operator · Art. 10 · Art. 11
  • Art. 13 simplified confirmation (when exclusive low)Only when Art. 13

    Qui, quoi, pourquoi et comment

    Qui. Operator (importer / first placer) only when every origin on the lot is Commission low-risk, the lot is not mixed with higher-risk origins, and you have no contrary risk info. If Tracebud does not show Art. 13 on Risk, use full DDS instead.Quoi. Short Art. 13 confirmations instead of the full Art. 10 / 11 risk panel. You still collect Art. 9 evidence and file a DDS.Pourquoi. When those exclusive low-risk tests are met, the Regulation lets you confirm that path instead of running full Art. 10 / 11. This is still an operator path, not MSPO.Fait quand. Art. 13 confirmations are recorded where Risk shows them. Full DDS stays unticked on this lot.

    Dans Tracebud. Art. 13 confirmations on Risk when shownOù. operator on exclusive low-risk path · package Risk when Art. 13 showsOperator · Art. 13
  • MSPO simplified declaration (alternate path)MSPO only

    Qui, quoi, pourquoi et comment

    Qui. You are the micro or small primary producer who grew or harvested the goods in a Commission low-risk country and place them yourself. Not an importer who buys from others.Quoi. A one-time Art. 4a simplified declaration for an eligible primary producer. Not operator full DDS, and not Art. 13.Pourquoi. Eligible growers who place their own goods file a simpler declaration than operators. If you buy from farmers and place as importer, use full DDS or Art. 13, not MSPO.Fait quand. The Simplified declarations desk holds the declaration for this lot. Full DDS and Art. 13 stay clear.

    Dans Tracebud. Simplified declarations deskOù. micro / small primary producer placing goods · Simplified declarations deskMSPO · Art. 4a
• Close legality examination gaps for origins on the lotMandatory

  Qui, quoi, pourquoi et comment

  Qui. DeskQuoi. Legality examinations for countries of production on this shipment.Pourquoi. Open exams mean you cannot show relevant legislation was considered.Fait quand. Origins have closed exams (or documented N/A) before Europe handoff.

  Dans Tracebud. Legality examinations on plot / package countryOù. cooperative or exporter compliance desk · Plots / package origin countryDesk · Art. 3(b)
• Prepare / file DDS in the Information SystemMandatory

  Qui, quoi, pourquoi et comment

  Qui. OperatorQuoi. Prepare and file the due diligence statement in the EU Information System.Pourquoi. Operators must submit a DDS before placing or exporting. Tracebud prepares; you remain responsible in TRACES / IS.Fait quand. IS prepare finishes with usable statement(s) and references on the package when filing is yours.

  Dans Tracebud. IS prepare (Guided or Connected)Où. operator with Seal & File · IS prepare on the packageOperator · Art. 4(2)
• Record declared quantity on the ledgerDesk step

  Qui, quoi, pourquoi et comment

  Qui. OperatorQuoi. Declared quantity (kg) registered against the DDS reference.Pourquoi. Declared kg must match what you filed. The ledger stops over-using a reference on later seals.Fait quand. Quantity is registered and activated with the TRACES reference before EU seals count against it.

  Dans Tracebud. DDS quantity ledger on the packageOù. operator desk · package quantity ledger before sealOperator · Art. 4(2)
• Seal / Europe handoffDesk step

  Qui, quoi, pourquoi et comment

  Qui. OperatorQuoi. Workspace seal or customs handoff that locks the lot for Europe or importer handoff.Pourquoi. Seal locks the lot for Europe or handoff. For origin exporters, the importer may still file.Fait quand. Blockers are clear, the lot is sealed when ready, and the next partner can continue.

  Dans Tracebud. Seal / File on the packageOù. operator with Seal & File · package Seal / File workspaceOperator · Art. 4

Conservation

Conserver et transmettre

• Retain upstream DDS / declaration IDsMandatory

  Qui, quoi, pourquoi et comment

  Qui. DownstreamQuoi. Upstream DDS or declaration reference numbers for this lot.Pourquoi. Downstream actors keep upstream IDs instead of re-filing a full DDS.Fait quand. Each relevant lot stores the upstream reference the desk can show on request.

  Dans Tracebud. Downstream references deskOù. downstream importer or processor · Downstream references deskDownstream · Art. 5(3)
• Retain supplier / customer identity chainMandatory

  Qui, quoi, pourquoi et comment

  Qui. TraderQuoi. Who you bought from and sold to, kept for the retention period.Pourquoi. Traders keep supplier and customer identity. This is not a DDS filing path.Fait quand. Trader lots record supplier and buyer; Tracebud refuses seal/submit for that role.

  Dans Tracebud. Trader retention deskOù. trader making goods available · Trader retention deskTrader · Art. 5(3)
• Keep due-diligence records (5 years)Mandatory

  Qui, quoi, pourquoi et comment

  Qui. Operator · Downstream · TraderQuoi. Due-diligence evidence trail kept for five years.Pourquoi. Authorities can ask for records years after placement.Fait quand. Package and retention desks still hold the trail, ready to export on request.

  Dans Tracebud. Package + retention desks keep the trail; export when neededOù. the organisation that owed the duty on that flow · package + retention desksOperator · Downstream · Trader · Art. 12

Emportez-le avec vous

Recevez la liste par courriel — et un rappel à l'approche de chaque échéance RDUE.

Quelques courriels par saison, uniquement quand une échéance approche ou que quelque chose change. Désabonnement à tout moment.